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What Not to Write–The Submission

Wednesday, November 19, 2008

This is really more “What Not to Do” but I wanted to keep the title consistent.

Monday I gave examples of things in the cover letter of submissions that made me immediately grab a rejection card to send to the author. Here is some advice based on problems I ran into with the submissions I read.

–Be sure to research the houses you’re submitting to for the acceptable length of the story/article/novel. For children’s picture books, we were looking for stories under 1,000 words; more than half of the submissions I got were between 3,000 and 5,000 words. Instant rejection.

–PROOFREAD!!! Just like with the cover letter, your submission should be as clean as you can make it.

–Enclose an SASE or blank postcard enclosed for a response. I know we all hope that the editor (or agent) will be calling us to ask for a full manuscript or offer us a contract, but 99.99% of the time, it’s going to be a rejection. So please, enclose an SASE or stamped postcard for the reply. If you want your manuscript returned to you, make sure you send a big enough envelope.

–If the publisher’s guidelines specifically say, “Do not include artwork with the manuscript,” DO NOT INCLUDE ARTWORK WITH THE MANUSCRIPT! Mention in the letter you have drawn illustrations for it if the editor would like to see them. (This is pretty much for children’s books.)

–If sending more than 4–5 pages, use a 6×9 or 9×12 envelope instead of trying to tri-fold 12 pages and fit them into a #10 envelope.

–This kind of goes back to the cover letter part: If you’re going to say in your cover letter that there are no books on the market like yours, please make sure you know for certain that the publisher you’re submitting to didn’t publish a book just like it six months ago.

–If the submission guidelines say: “Multiple submissions are discouraged,” don’t send 8 manuscripts in one envelope—or 16 separately, all arriving within a three-day period.

–If you are tri-folding your letter and submission/proposal into a #10 envelope, fold the letter together with the rest of the pages so that it doesn’t seem so much like an afterthought.

–Send a manuscript—as in text only, printed in plain text (TNR or Courier 12 point font), on 8.5×11 paper. Bind with a binder clip, rubber band, or paper clip. Do not go out and have your manuscript spiral or comb bound at Staples. Do not print two pages on one piece of paper, front and back, and staple in the middle so it’s in “book format.” You don’t need fancy/colorful folders.

–For SASEs, self-sealing envelopes are WONDERFUL!

–Don’t send a self-published copy of the book—especially if it isn’t good quality!

–Yes, mentioning books by the same publisher that are similar to yours in theme may be a good idea, but be sure that you point out how yours complements them/fills a gap in the market.

–Oh, and be sure to sign your cover letter instead of enclosing an obviously photocopied version that you’re using for a mass submission to every publisher under the sun.

Menu for Romance Has Been TURNED IN!

Monday, November 17, 2008

I just e-mailed the manuscript—final length of 96,975 words—to my editor! WooHoo! Now the waiting begins as they take time to read it and let me know if they like it or not. The first book was easy—it had been finished for almost two years when it sold. This time, though, I’m turning in a manuscript they bought based off a very brief summary. It took me awhile to hit that SEND button!

What NOT to Write: The Query Letter

Monday, November 17, 2008

Before I was laid off from the publishing house, one of my duties was going through the slush pile. What that meant was that all manuscripts coming from authors we’d worked with or through agents went straight to our publisher. Everything unsolicited went into the slush pile. Instead of looking at it as a drag, or something tedious, I looked at it as a learning experience and started taking notes, because I knew I’d eventually want to share it here.

What was I looking for when I opened a query/cover letter?
1. What is the story about? (Does it line up with what we publish?)
2. How long is the story/book? (Does it adhere to our guidelines?)
3. Did the author do his/her homework on what we published?
4. What makes the story special?
5. What makes the author qualified to write it?

Common mistakes I saw with query/cover letters:

  • No cover letter included
  • Cover letter doesn’t say anything about what the story is about
  • Author did not PROOFREAD before sending [actual examples: “many of my student’s have enjoyed this story” and “resent lists/marketing trends shows . . .”)
  • No SASE or blank, stamped post card enclosed for a response
  • Every sentence starts with “I” or “My”
  • When sending multiple submissions, letters got put in the wrong envelopes so they had the wrong editor/publisher name on them
  • Okay, now to the nitty-gritty. Here are some actual examples of salutations NOT to use:

  • Dear Sir/Madam:
  • Gentlemen/Ladies:
  • Dear Submission Editor:
  • To your literary department:
  • Dear _________ [name of someone who hasn’t worked there in two years]:
  • Dear Publisher:
  • Dear folks,
  • And here are examples of things people wrote in their letters that just made me shake my head in wonder—and many of them claimed to be members of professional writing organizations!

  • “I’ve never written children’s books before, but . . .” [submitting to a children’s book publishing company]
  • “I have no publishing credits . . .”
  • “I’m just beginning as a writer . . .”
  • Gives a long author bio—and says nothing about the story
  • “I have something I want to submit. What should I do with it?”
  • “Enclosed is a story which I wrote for your consideration.”
  • “I would like your company to consider my proposal, entitled ________”
  • “I propose that 12% percent of the net sales would be a fair contract.” [yes 12% percent]
  • First and only sentence: “I submit the enclosed manuscript for your consideration.”
  • “I’d be happy to submit the manuscript upon your request.” No SASE enclosed for a reply.
  • “Dear Publisher: I was born in 1942 . . .”
  • “Dear Editor: I hope this letter finds you well . . .”
  • “I am new to the publishing world and look forward to any advice you can give. I am flexible and open to change.”
  • “I am writing to enquire would you be interested in publishing my book, __________.”
  • Query letter written on a greeting card. (This was the one with the “Dear folks,” salutation.)
  • See Beyond the First Draft—The Query Letter for more details on writing a proper query letter.

    Tomorrow, I’ll get into stuff that’s more about what not to DO when it comes to submissions than what not to write. Hope you’ll come back!

    Hand-Written Edits Are Finished

    Saturday, November 15, 2008

    I just finished the read-through and markup of the printed manuscript of Menu for Romance, and I’m still a little giggly over the ending I wrote for this one. I had so much fun with the characters and situations—especially Major’s mother, Beverly.

    I always take it as a pretty good sign when what I’ve written makes me laugh when I go back and re-read it.

    The final written word count came out at 100,624. But I’ve decided to cut a whole chapter (3,118 words), so once I’m finished adding and deleting words in the edit/revision I’ll do Monday (and maybe Tuesday), the ms. will probably end up between 97,000 and 98,000 words.

    Now, for anyone interested . . .

    I chose John Wayne’s movies as the cultural reference in this book (like Dean Martin’s music in Stand-In Groom), so here’s a list of all the films of his I mention in the book. Hmmm . . . I’m seeing a movie give-away when this book comes out.

    Flying Leathernecks
    Fort Apache
    North to Alaska
    The Searchers
    Rio Bravo
    The Quiet Man
    She Wore a Yellow Ribbon
    The Fighting Seabees
    Without Reservations
    Stagecoach
    Sands of Iwo Jima
    Donovan’s Reef

    Why make a list? Because I realized I needed to go on Amazon to look them all up to make sure they’re out on DVD!

    I also reference and describe this movie poster:
    quiet_man

    Oh, and there’s an “Easter egg” (hidden) reference to the cultural icon I’ll be using in the third book, as well. I’d thought about using One Flew Over the Cuckoo’s Nest—both the movie and book—as the reference, but changed my mind when another idea came to me. But I think I’m going to keep that a secret until MFR comes out and see if anyone can figure it out. 🙂

    Fun Friday–Embattled Hearts Excerpt

    Friday, November 14, 2008

    fun-friday.jpg

    I may have mentioned a time or two on this blog that the first time I was in college (at LSU) I minored in American History, specifically focusing on the Civil War era. At that time, and for several years afterward, that was the setting I used in my writing. The excerpt I’m sharing today is from the beginning of a Civil War–set novel featuring several characters who are the progenitors of the main families in Bonneterre, Louisiana, the fictional city where Stand-In Groom, Menu for Romance, and A Case for Love are set. I know that the Civil War setting supposedly doesn’t sell, but some day, I may go back and finish this one, written circa 1994.

    ~~~~~~~~~~~~~~~~~~~~~~~~

    Prologue

    Wednesday, September 17, 1862
    Outside of Sharpsburg, Maryland

    The aftermath of the battle was like something out of Charleton’s worst nightmare—except that his nightmares had never been this bad . . . yet. Most of the “Louisiana Tigers” had been taken down in Bloody Lane, leaving Charleton, two other officers and only a handful of soldiers.

    In the post-battle truce to collect the dead and wounded, Charleton went from body to body, recording all of the names of his fallen comrades in a small book. The chaplain followed along behind, gathering personal effects to send home to the men’s families.

    As the list grew longer, a feeling of grief, remorse and disgust began building in the pit of Charleton’s stomach. He had to get out. This wasn’t what he’d been put on this earth for—the killing, the carnage, the blatant disregard for human life.

    Numbly, Charleton continued his task, until he heard a moan to his right. Like a man possessed, Charleton searched for the one still alive among so many dead.

    “Home. Have to get home . . . Father . . . too ill to run the plantation . . . Robby . . . can’t leave Robby and Nate alone . . .”

    Charleton found him, Lt. John Honeywell, moaning about home and whom Charleton assumed were the Lieutenant’s brothers Robby and Nate. Charleton liked Honeywell—a quiet young man with a passion for the cause and for justice. He’d never actually spent time talking to the younger officer, but he’d heard the Lieutenant speak of his home in Avoyelles Parish, and knew that the Honeywells ran the most productive sugar plantation in the south. Honeywell Sugar—grown and refined all on the same land—was the highest quality sugar to be had on this side of the Atlantic.

    “The poor lad,” Reverend Galloway said, coming to lean over Charleton’s shoulder. “Wi’ a wound like that, he’ll no’ make it through the night.”

    Charleton looked at the gaping, ragged wound in the Lieutenant’s leg, and then and there vowed that John Honeywell would live and would get home to his family.

    “Major Guidry!”

    Charleton turned and saluted his now senior-most officer. “Yes sir!”

    “At ease. We’re pulling out now. The Yankees are coming back for their dead and if we don’t leave now, this whole thing could start again. You can put the personals to send home to the families in that caisson. The wounded are already on their way to a field hospital in Winchester, Virginia.”

    “Well, they missed one. We’ll need to take him with us, General.” Charleton turned to gather up Lt. Honeywell.

    “Leave him, Major. He’s too far gone for anyone to be able to help him. He’ll only slow us down.”

    “Respectfully, sir, he’s wounded, but not dead. I’d like to make sure that he gets home safely.”

    “No, Major Guidry. He’s as good as dead with a wound like that. If he doesn’t bleed to death, he’ll die of an infection. Leave him.”

    “I saw a man injured worse than this get better when I was in Africa, sir, if I could just—”

    “Leave him, Major, that’s an order. Reverend, if you will come, please, we must be leaving now.”

    Charleton watched them leave. Then, removing his coat, he ripped enough of the wool apart to make a bandage to try to staunch the bleeding.

    He heard the order for “move-out,” and didn’t think twice. He lifted Lt. Honeywell onto his own horse, and grabbed the reins of a dead officer’s horse and took off in a different direction.

    * * *

    Mississippi River Delta, Louisiana

    Armando watched in silent horror as his magnificent clipper burned and drifted away from the moorings. All of the crates of flour, cornmeal, tea, coffee, and morphine were still aboard. The small inlet in the northern-most part of the delta had proven undetectable until now. Union soldiers had discovered his lair.

    Hoping that he hadn’t been spotted, Armando pulled his long black hair back and tucked it into the collar of his shirt. His black hat—won in a poker game in Galveston, Texas—was then pulled down low on his forehead. He knew that if any of the Federals saw him, he was done-for. Several horses had been tethered to a tree behind the warehouse where Armando brought in all of his goods, when he could get them through the blockade.

    He got to the horses without being seen, but his presence woke one of the horses, which neighed in surprise, calling the attention of the two low-ranked soldiers standing guard at the side entrance of the warehouse.

    Armando quickly untied a large chestnut, which was already running by the time Armando pulled himself into the saddle. The Federals were yelling and shooting—running or jumping onto any horses they could to try to catch the infamous blockade runner.

    Armando—a native of Morgan City, not too far away—had been using Pointe Batiste for his home-base since the war started, so he knew all of the paths and trails through the swamps.

    When he thought the hoofbeats behind him had fallen farther back, he slowed down enough to get his bearings and make sure he was confident about his surroundings.

    The impact into his left shoulder, followed by immense pain and burning took him completely by surprise, and by instinct alone, dug his heels into the horse’s sides and took it deep into the treacherous swamp lands.

    * * *

    Duncan McCord called his men to a halt. He was so turned around now that he was sure that they were following their own trail. “It’s getting dark. We’ll never find him in these swamps. Fall back and return to camp.”

    It took almost an hour for the detachment of Union soldiers to find their way out of the swamps, but eventually, Duncan found himself outside of the warehouse, requesting to speak with Major General Flynn. He was motioned in by the guard at the door, and entered the dim room to find Gen. Flynn taking an inventory of the boxes of food staples and supplies.

    Duncan had expected to see guns and ammunition.

    “Major General Flynn, sir.”

    The tall, dark haired senior officer didn’t even look up from the box he had just opened. “Yes, what is it?”

    Duncan stood in his best West Point attention stance. “Lieutenant Duncan McCord reporting, sir. Major General Flynn, sir, we were unable to apprehend the fugitive. He has disappeared into the swamps and we were unable to follow him. Sir.”

    Flynn whirled around and looked at the younger officer. “McCord. That man must be captured. He is a traitor to the government of the United States of America.”

    “Sir?”

    “McCord, the man attended the Point and was commissioned into the Army, even though he is nothing more than a swamp running half-breed. He deserted and began blockade running in February. General McClellan believes that he is also running arms. The man is a traitor and he must be stopped.”

    Duncan saluted—an action which was not acknowledged by his superior. “Yes, sir, we will continue the search in the morning.”

    “In the morning, we will all set out looking for this man. The only place he can go from here is either north or west. My guess is that he will head north, for either Missouri or Kansas. Dismissed.”

    “Yes, sir.”

    Quick Mini-Series Next Week & My First Review

    Thursday, November 13, 2008

    While straightening up my office earlier this week, I sorted through some things that I brought home from the office with me when I was laid off. One of those was a list (several legal-size pages long) of notes I took whenever I was working on acquisitions—notes of what not to write in a query letter or proposal.

    So next week, I’ll be doing a three- or four-day mini-series on Query Letters: What Not to Write, so be sure to pass the word!

    In other news, the publicist from Barbour sent me my first early review yesterday, so I hope it’s okay to share it here:


    Stand-in Groom (Brides of Bonneterre, Book 1)
    by Kaye Dacus
    Published by Barbour Publishing (January release)

    Reviewed by Jamie Driggers for Armchair Interviews
    Anne Hawthorne has made a nice, safe, life for herself. Weekly dinners with her cousins. The occasional blind date. And a successful wedding-planning business. She may not have found her Mr. Right, but she knows what she wants. Meanwhile, she’ll keep making other people’s dreams come true.

    George Laurence lives at the beck and call of one of America’s rich and famous. Though sometimes his job presents uncomfortable situations, his desire to stay in the United States dictates that he not lose his job or he’ll risk losing his work visa. What he didn’t expect was that while standing in as groom for his employer, he would fall in love with the wedding planner.

    This is a fun, romantic read with a bit of intrigue woven in for good measure. You can’t help but want love to win out for these two. I am especially fond of the notion that, though they were both interested upon their first meeting, a significant amount of time passed in the story. Week long falling-in-love affairs are still overrated in my books.

    Kaye Dacus has written a page-turner with three dimensional secondary characters and a love interest you can really get behind. Not just category romance, but plots and sub-plots that make me hope for a sequel or two. More characters in this book need their story told.

    Armchair Interviews agrees.

    What’s going on?

    Wednesday, November 12, 2008

    If it seems like things are a bit discombobulated here, then you’re figuring correctly. With the pressure I had to put myself under to get Menu for Romance finished, unfortunately, my blog suffered. But I also know that this is a very busy time of year for almost everyone, so I’ll also attribute that to why it seems like a lot of my “regulars” aren’t around as much anymore.

    I know I was supposed to start on edits of MFR yesterday and then again today, but I needed a mental break. So I took my “weekend” on Monday and Tuesday of this week and plan to buckle down with a renewed commitment to keep to a regular sleep/wake schedule as well as a working schedule for the next four days (yes, that includes Saturday). The manuscript is almost 400 pages, so that means getting through an average of 100 pages per day—to make the hand-written changes. Then next week, I’ll spend a couple of days inputting all of those changes into the computer. When I did the most recent revision on Ransome’s Honor, I thought I could get it all done in one week, but it took me that long to make just the hand-written revisions. Of course, I had a major backstory change in that one to incorporate which I don’t have in this one, so hopefully it’ll be a more straightforward revision and not a lot of rewrites, but I already know some things that need to be changed/added/deleted in MFR.

    I do have a prayer request for those of you who are praying people: with the economy on a continual downward spiral, it looks like a lot of the publishing houses are tightening up on how much they’re sending out to freelancers, so though a month or so ago it looked like I’d have enough work to be able to support myself by freelancing, it’s now looking like I may have to find at least a part-time job, if not full-time (even if temporary) work sometime soon. So please keep me in your prayers that I can continue to live on faith and keep my eyes and ears peeled for whatever it is that God wants me doing—because I really don’t want to have to move to my parents’ vacation home in Arkansas if I can’t find a way to continue to afford my rent and other expenses here in Nashville.

    Now, since it’s supposed to be cold and rainy for the next several days, I’ve got to get my office cleaned up so that I can work here at home instead of trekking across campus at my alma mater to work at the library.

    Oh, and in case you haven’t yet noticed or visited, I started a new weight-loss journal blog: Fabulous by Forty (http://fabulousby40.wordpress.com). I started it as the place for my daily food journal as well as my “touchstone” to turn to when I’ve messed up—or when I’m about to.

    My First Book Signing!

    Tuesday, November 11, 2008

    08

    Seven Middle Tennessee Christian Writers will be participating in a group book signing on Saturday, December 13, from 1 p.m. to 3 p.m. at the new Barnes & Noble in Hendersonville, TN (300 Indian Lake Blvd., Exit 7 off Vietnam Veteran’s Blvd.). Participating authors are:

    Tamera Alexander

      Tamera Alexander is the best-selling author of Rekindled, Revealed, and Remembered, the critically acclaimed Fountain Creek Chronicles historical series with Bethany House Publishers. Tamera’s deeply drawn characters, thought-provoking plots, and poignant prose have earned her devoted readers—and multiple industry awards.

    Kaye Dacus

      Kaye Dacus is an author and freelance editor who has been writing fiction for more than twenty years. Pursuing her passion for writing, she earned a Master of Arts in Writing Popular Fiction in 2006. Her debut novel, Stand-In Groom, was her master’s thesis and won second place in the 2006 ACFW Genesis contest.

    J.M. Hochstetler

      J. M. Hochstetler is the daughter of Mennonite farmers. She was born in central Indiana and is a direct descendent of Jacob Hochstetler through his oldest son, John. A graduate of Indiana University, she has published two historical novels set during the American Revolutionary War, Daughter of Liberty (2004) and Native Son (2005), books 1 and 2 of the American Patriot Series, and a contemporary novel, One Holy Night (April 2008). Book 3 of the American Patriot series, Wind of the Spirit, releases in March 2009.

    Tamara Leigh

      Tamara Leigh is the best-selling author of eleven novels, including Perfecting Kate, Stealing Adda, Faking Grace, and Splitting Harriet, which recently won the 2008 ACFW Book of the Year award. A former speech and language pathologist, Tamara’s inspirational novels are peopled with characters in varying stages of Christian faith, from mature believers to new believers to non-believers on the threshold of awakening.

    Ramona Richards

      Ramona Richards comes from a long line of storytellers. At any family gathering, you could find her on the porch with the yarn spinners. Ramona makes her living as a writer and editor, and is currently juggling her writing and speaking career with her day job as an acquisitions editor for Thomas Nelson’s Bible Group. Ramona is the author of the Jackson’s Retreat series of romantic suspense novels, including A Murder Among Friends and The Face of Deceit.

    Rebeca Seitz

      Rebeca Seitz loves to scrapbook. And read (while eating chocolate). And write (while eating chocolate). And hang out with girlfriends (while eating chocolate). She’s been in the publishing industry for many years as a literary publicist; but in 2006, Rebeca decided to join the ranks of the published authors she represented. Creating a world of girlfriends and scrapbooking was such fun, she has written a whole series of scrapbooking novels, which currently includes Prints Charming; Sisters, Ink; and Coming Unglued.

    Michael Snyder

      Michael Snyder has spent the bulk of his professional career in sales, has fallen in love, and continues to struggle with the balance between art and vocation. His debut novel, My Name is Russell Fink, received critical acclaim and positive reviews across the publishing spectrum, from Publisher’s Weekly to CBA Online. His second book, Return Policy, releases in December.

    Menu for Romance is FINISHED!

    Sunday, November 9, 2008

    desk-dancing.jpgI was planning on getting to the last chapter this afternoon, but woke up early this morning with a backache—and what needed to happen in the final chapter running through my head. So I decided I might as well come in and get as much written as I could before church. And guess what! The words flowed (it helped that I’d written out a detailed synopsis of this scene many months ago).

    As you can see by the progress meter, I’m a little over on word count, but that’ll be easily taken care of in the next two weeks as I edit and make revisions.

    YAY!

    Almost There

    Friday, November 7, 2008

    I just got home from spending four and a half hours at the library, during which time I got the two most emotionally draining chapters written (well, finished one and wrote the other). I’m now within about 5,000 to 6,000 words of being finished with Menu for Romance. And if I didn’t have my MTCW meeting tomorrow morning, I’d stay up all night to get it done. Guess that means I’ll have to buckle down and work on it this evening instead of waiting until after 10 to get back to it!

    Here’s the even better news. Since October 1, I’ve written 66,177 words! Yes, that’s right, I’m averaging 13,200 words per week! That bodes well for A Case for Love.